Record evidence and unresolved gaps
How to Verify a Water Bottling Machine Supplier in China
Supplier verification is a documented review, not a guarantee. This page is for overseas buyers checking company identity, payment consistency, manufacturing evidence, project response, documents and support before contract. Prepare the quotation, legal names, bank details, media, drawings and proposed FAT scope. The next step is to record what is available, partial, missing or not yet verified and escalate specialist checks where required.
Review Supplier EvidenceBuyer working asset
Verification evidence checklist
- Legal company name and business registration.
- Contracting entity and authorized signatory.
- Payment beneficiary and relationship to the seller.
- Factory or partner-facility identity.
- Evidence for the relevant machine and project type.
- Live video review tied to the current request.
- Drawings, utility data and document samples.
- FAT records and acceptance-point proposal.
- Export documents and packing responsibility.
- Warranty owner and after-sales contact.
Buyer working asset
Unresolved-evidence register
| Item | Status options | Next verification action |
|---|---|---|
| Company and beneficiary | Match / explained difference / unresolved | Request registration and bank confirmation; use professional checks if needed |
| Manufacturing evidence | Relevant / partial / unrelated / absent | Schedule a project-specific live review or third-party inspection |
| Technical response | Project-specific / generic / incomplete | Request bottle, output, utility and interface clarification |
| FAT evidence | Defined / partial / not proposed | Write test basis, records and closure process |
| Support | Named / outsourced / unclear | Identify contractual warranty and response owner |
Buyer working asset
Important limits
Not legal due diligence
Use qualified legal support for contracts, ownership and enforceability.
Not bank verification
Confirm payment instructions through secure independent channels.
Not a factory inspection
Use an appropriate third party when physical verification is required.
Buyer working asset
Continue the evidence review
Review supplier fit
Apply the same selection criteria before escalating individual checks.
ContinueRequest quality and FAT evidence
Define the records and closure points required before shipment.
ContinueScore unresolved gaps
Use the buyer tools to record available, partial and missing evidence.
ContinueAsk a verification question
Contact the sourcing desk with the exact identity or evidence gap.
ContinueSupplier evidence review
Four checks before a supplier joins your shortlist
A procurement checklist, not a certificate of approval. Use qualified independent reviewers for material legal, banking or technical questions outside your team's competence.
| Check | Request and record | What this does not prove |
|---|---|---|
| Contracting company | Legal name, registration identifier and seller, signatory and service roles matched to the quotation. | An English trading name alone does not identify the contracting party. |
| Manufacturing responsibility | Maker, assembly location and integration owner for each quoted process module. | A broad catalog does not establish that every machine is made in-house. |
| Offered equipment | Dated live review tied to the model, available serial number, bottle, cap and stated test conditions. | A stock video is not a test of your quoted configuration or output. |
| Comparable reference | A permission-backed contact or appropriately redacted record stating water type, bottle, output basis, scope and date. | Another completed project does not guarantee the result of your project. |
Decision gate
Before moving to a supplier quotation
Use confirmed, inconsistent or not yet verified. Resolve material inconsistencies before shortlist approval; record any remaining conditions explicitly. Missing evidence is not a positive result.
- Record document ID, source, date, quotation revision and the claim it supports.
- Separate manufacturer, reseller and integrator roles; evaluate each disclosed responsibility.
- Assign an owner and next action to every open item; carry accepted conditions into the RFQ.
Interactive buyer tool
Interactive Supplier Verification Checklist
Evidence request list
China Supplier Verification Checklist
This checklist does not replace legal advice, bank verification or an independent factory inspection.
Last reviewed:
Next purchasing action
Verify the evidence without promising certainty.
Use the preliminary scorecard to identify questions requiring deeper checks.