Procurement guide
Pre-Shipment Inspection and Equipment Release
Close FAT deviations, verify equipment identity and quantity, review packing evidence and authorize shipment against a controlled release checklist.
Direct answer
Shipment release is a documented decision. Separate accepted deviations, open items, missing documents and post-shipment obligations so nothing is hidden by the dispatch deadline.
Buyer intent
What this page should help you decide
Control equipment quality, acceptance, export, installation, training, warranty or service.
Define the evidence and owner required to close each delivery-stage risk.
An acceptance and handover record linked to documents, tests, deviations and named responsibilities.
What to confirm
Record each item with its source, owner, current status and approval point.
Release Checklist
What evidence confirms Release Checklist, who owns it, and when must it be approved?
Issue Register
What evidence confirms Issue Register, who owns it, and when must it be approved?
Packing Evidence
What evidence confirms Packing Evidence, who owns it, and when must it be approved?
Approval Gate
What evidence confirms Approval Gate, who owns it, and when must it be approved?
Buyer decision record
| Item | Status | Owner | Evidence |
|---|---|---|---|
| Release Checklist | Open | To assign | To request |
| Issue Register | Open | To assign | To request |
| Packing Evidence | Open | To assign | To request |
| Approval Gate | Open | To assign | To request |
Questions to ask the supplier
- What evidence confirms Release Checklist, who owns it, and when must it be approved?
- What evidence confirms Issue Register, who owns it, and when must it be approved?
- What evidence confirms Packing Evidence, who owns it, and when must it be approved?
- What evidence confirms Approval Gate, who owns it, and when must it be approved?
Related buyer guides
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