Define evidence before the order
Supplier Quality Evidence and FAT Preparation
A factory video is not a complete quality plan, and a FAT promise is not useful without a test basis. This page is for buyers defining pre-contract evidence and factory acceptance requirements. Prepare the project specification, container, target output, inspection points, documents and responsibilities. The next step is to agree what will be demonstrated, what will be recorded and who closes each unresolved item before shipment.
Prepare My Evidence ListBuyer working asset
Evidence request table
| Evidence group | Request before contract | Confirmation point |
|---|---|---|
| Project response | Specification, scope, exclusions and interface list | Technical agreement |
| Engineering | Layout, utilities, key drawings and document schedule | Drawing approval |
| Manufacturing | Relevant equipment evidence and agreed inspection access | Inspection plan |
| FAT | Protocol, materials, output basis, checks and records | Protocol approval |
| Handover | BOM, manuals, spares, packing list and open-item status | Shipment release |
Buyer working asset
FAT basis questions
- Which machine or connected package is tested?
- Which bottle, cap, label and pack materials are used?
- What output basis and test duration apply?
- Which utilities are simulated or excluded?
- Which quality and safety points are recorded?
- Who witnesses in person or remotely?
- How are deviations, evidence and retest handled?
- Who approves shipment release?
Buyer working asset
Open-item closure register
| Finding | Evidence required | Owner | Due point |
|---|---|---|---|
| Performance gap | Retest record or approved technical disposition | Named supplier engineer | Before shipment release |
| Document gap | Approved revision or written delivery date | Document owner | Before packing or agreed milestone |
| Cosmetic or assembly item | Dated photo/video and inspection record | Manufacturing owner | Before loading |
| Site-dependent item | Written site-condition dependency and responsible follow-up | Buyer and supplier | Before contract shipment approval |
Buyer working asset
Connect the evidence plan to supplier decisions
Check who provides the evidence
Verify the company, payment and manufacturing records behind the response.
ContinueCompare written FAT scope
Normalize protocols, trial materials, records and closure responsibilities.
ContinueCoordinate multi-factory findings
Assign every shared finding to a named supplier or buyer owner.
ContinueInclude evidence in the brief
Send the required records and acceptance basis with the project request.
ContinueLast reviewed:
Next purchasing action
Write the evidence and FAT basis before contract.
This page supports supplier review and does not replace independent inspection or technical due diligence.